Website Privacy Policy for Affirm Neuropsychiatry

Effective Date: August 1, 2026

1. Overview & Scope

This Website Privacy Policy describes how Affirm Neuropsychiatry ("we," "our," "us"), operated by Stacy Mallare, DNP, PMHNP-BC, collects, uses, and protects information when you visit our public marketing website (affirmneuro.com).

This policy applies only to activities on this public website. It does not govern our clinical practices, which are strictly protected and covered separately under our healthcare-specific HIPAA Notice of Privacy Practices (NPP).

2. Website Pre-Screening & Information You Provide Voluntarily

While we do not host general open-ended contact forms to protect your data, our website provides a structured, multi-path workflow for prospective and established individuals:

  • Prospective Patients (Pre-Screening): When you click "Request an Evaluation" or similar inquiry options, you will interact with a form or a direct external link to complete mandatory, brief pre-screening questions (such as contact information, geographic location, insurance/payment type, and general reason for seeking care). This data is collected solely to evaluate suitability for clinical care.

  • No Provider-Patient Relationship: Submitting an inquiry, completing a website contact form, or filling out a pre-screening assessment does not establish a formal provider-patient relationship with Stacy Mallare, DNP, PMHNP-BC. A clinical relationship is only formed after a formal intake evaluation and a mutually signed treatment agreement.

3. Electronic Communications (Email & SMS) Consent and Risks

By providing your email address or mobile phone number via our website's pre-screening or inquiry tools, you give your explicit consent for Affirm Neuropsychiatry to send you operational communications (such as sending your secure CharmHealth intake portal links, scheduling notifications, and administrative updates).

  • Security Warning: Standard text messaging (SMS) and unencrypted email are not inherently 100% secure transmission methods over the internet. By providing this information, you acknowledge and accept these security risks for initial administrative outreach.

  • Opt-Out: You may opt out of email or SMS communications at any time by replying "STOP" to text messages or contacting us directly to adjust your preferences.

4. Squarespace Analytics & Cookies

Our public website is hosted on the Squarespace platform. This site utilizes standard, built-in Squarespace cookies and analytics tools to ensure our website functions correctly, efficiently, and to help us understand where our traffic originates (such as patient referral sources).

  • What We Collect: This includes generic, non-clinical technical data such as your browser type, network/device type, the web page you visited prior to coming to our site, your IP address, and an approximate geographic region (e.g., city).

  • How We Use It: We use this traffic data purely to monitor website performance, optimize user experience, and analyze general referral trends. This technical data is never combined, cross-referenced, or linked to your private clinical or medical records.

  • Your Control: You can choose to disable, block, or delete cookies through your individual browser settings at any time.

5. Third-Party Secure Links & Clinical Data Isolation (CharmHealth)

For your absolute privacy and security, all clinical operations are safely isolated from Squarespace and our public website marketing layers.

When you utilize our pre-screening system or click the "Patient Portal" links, you are redirected entirely away from our website via a direct link to CharmHealth, a fully secure, certified Electronic Health Record (EHR) and patient engagement platform.

We maintain a formal Business Associate Agreement (BAA) with CharmHealth. Once you exit our public website and enter the CharmHealth environment, all clinical intakes, messaging, questionnaires, scheduling, and billing are fully encrypted and protected under federal HIPAA guidelines and Maryland state mental health confidentiality laws.

6. Contact Information

If you have any questions regarding this website privacy policy, please contact:

Affirm Neuropsychiatry
Stacy Mallare, DNP, PMHNP-BC
Email: drstacy@affirmneuro.com
Website: affirmneuro.com